The Friends of the Heysen Trail office will close over the Christmas and New Year period at 2.30pm on Friday, December 9th 2022.
Office Volunteers will return for an Information Day on Monday, February 6th 2023 with normal office operations commencing the following day, Tuesday, February 7th 2023 from 10.30am.
If you contact the office (by email or telephone) over the closure period, it is unlikely that we will respond to your enquiry until the office reopens. We recommend that you refer to the website for any information you may need.
The 2023 Heysen Trail calendars are still available for purchase on-line or for collection at the office. If you ordered one for collection but haven’t yet done so, don’t forget to pick it up before the office closes.
Online Shop Sales
While the office is closed, the online shop will remain open for business and we will endeavour to despatch shop orders within 5 working days of being received. If you want to shop for last minute Christmas purchases, we undertake to dispatch any orders received by midday on Wednesday, December 14th on that day.
Please note that Australia Post has advised that for parcel delivery by Christmas (within Australia exc. WA / NT) the following timeframes will apply:
- Send Parcel Post by Monday, 12th December 2022 (WA / NT – send by Wednesday, 7th December 2022)
- Send Express Post by Monday, 19th December 2022 (WA / NT – send by Wednesday, 14th December 2022).
For Regular Post (cards / letters) within SA, send by Monday, 19th December 2022 (interstate – send by Thursday, 15th December 2022).
Although the office is closed you can still register for Summer and other walks online during the closure period.
The Office Volunteers wish all members and supporters a Merry Christmas and a happy and safe New Year.
The Friends need help with Bookkeeping
The Friends are seeking a volunteer to join the bookkeeping team.
– Manage the finances of the Association
– Maintain financial records – invoices, receipts, sales
sheets, and petty cash
– Pay accounts and manage the weekly banking
– Perform the weekly balance
– Liaise with Treasurer and Office staff
– Have an understanding of general office procedures –
Use of various computer systems, including MYOB Account Right, Microsoft Excel and Word.
— Financial record keeping
Location and Times:
– The Friends office, Suite 203, Epworth Building,
33 Pirie Street, Adelaide
– Fridays – 10am to 2.30pm
For further information, contact the Office.
John and Margaret will happily answer your questions.
Easing of restrictions will allow gradual reintroduction of walks
The Friends Council appreciates your ongoing support during the Covid 19 restriction period. The latest SA Government announcement about a slight easing of some restrictions is welcome, although we will remain vigilant in protecting the health and safety of our volunteers and members.
Council has supported a recommendation from the Chair of the Walking Committee to adopt appropriate guidelines that will assist us to revive small group walking over the next few weeks. Walk leaders will be consulted about suitable loop walks with the view to ease into a modified program around the middle to late June after finalising any practical steps.
Extra responsibilities of walkers
Members attending walks will be expected to
- register online
- take responsibility for their own and others health by adhering to the current social distancing requirements; and
- stay away if they have any cough, cold or fever symptoms.
End-to-End 2020 programme remains cancelled
Council’s decision to cancel our End to End walks for this year (and subsequently confirmed in the April news item) has not been rescinded.
Golden Boots passes extended
To acknowledge the patience of our members during the Covid restrictions, Council has decided to extend expiry dates for Golden Boots passes by 12 months.
We are also looking at how to recommence volunteer trail maintenance and will notify members when we have confirmed those arrangements.
Office relocation and reopening
During this period the Friends is also moving office to a larger space just next door. The office will remain closed until the relocation has been completed. Council has decided it is safer for our team if we get the new space organised before opening up again.
See you on the trail
We appreciate your patience as we gradually ease back into operation, and look forward to seeing you back on the trail.
Announcement: All Friends events cancelled until the end of May 2020
Dear Members and Volunteers
FOHT has been monitoring the rapidly changing developments arising from the pandemic announcement for Coronavirus COVID-19 and especially the need to adhere to public health requirements issued by the Federal and State Governments.
As a member-based organisation that relies on the active support of our dedicated volunteers, we are most focused on the health, safety and wellbeing of our members and volunteers. We have considered the public health requirements about social distancing as well as the related issue of avoiding non-essential activity and our specific demographic. We also wanted to make clear decisions that allow lead in time for our volunteer Walk and Maintenance Coordinators to organise necessary changes to programmed events.
The Friends Council has made the difficult decision to cancel ALL FOHT events: this includes all walks in our program, all trail maintenance trips and section work, all face-to-face meetings and to close the office. This will have effect immediately until 31 May 2020. We recognise that the public health requirements may continue to change so Council has established a small response group to review the COVID-19 situation as it evolves and update members should changes occur.
Action from hereon:
- Walk and Maintenance Leaders will contact groups about any specific details.
- The Office will continue to be monitored by a small team of willing volunteers to ensure emails, phone and shop are managed.
- Finance team will generally manage the bookkeeping by remote access.
- We will apply the usual refund policy where members are already booked and paid on walks. If this affects you, you will not need to contact the Office. Please allow us 2 weeks to complete your refund.
- Our Council and Committees will organise through email and phone discussion as needed.
Advice to our members
We encourage you to individually get out walking in nature for your own physical and mental well-being and where it aligns with the current public health requirements.
- Practice social distancing i.e. keep at least 1.5m away from others;
- Increase hand hygiene by washing with soap & water after sneezing, coughing, toilet and contact with doors, benches etc.
- Dispose of tissues safely.
- Use email and phone communication.
- Stay home if you are unwell.
These decision will create challenges for the Friends and our partner bus companies, as the current situation is damaging many small businesses. Please consider renewing your membership to continue to support the Friends and the Heysen Trail.
If you have any questions or concerns
Please email the office if you have any specific questions. We will appreciate your patience as we may take longer than usual to respond.
This is an unusual time but mitigating the spread of the COVID-19 virus to protect community health is critical. You may find the following sites useful in monitoring developments:
As a part the upgrade of our membership and walk registration system we will be temporarily suspending online walk registrations for a day or so.
What are we doing?
We are updating the software that we use to run the membership and walk registration system. These changes to the ‘back end’ are mainly going to affect our Office Volunteers and Walk Leaders, but the system will make it easier to renew your membership.
We’ve chosen a period of low demand to make the change. This will allow us to be ready for the period of increased website traffic during the walk season.
Will the change affect you?
Apart from the temporary reduction in services on our website, our members and frequent visitors won’t notice many changes.
Our website address will continue as https://heysentrail.asn.au.
After the upgrade, the Walk Calendar on the website will look slightly different. But the calendar will operate much the same as the one you are familiar with.
There will be a welcome change for anyone intending to register for our End to End 15 walk. Registrations for this and all other events will no longer have a set opening time of midnight. Bookings will generally open at 7am instead.
You can help make the change easy
Over the next week our Office Volunteers will be undertaking training in using the new system.
If you need to renew your membership or register for a walk, we ask you to use the existing website. It will be operating normally until late on Monday February 17th.
If you contact the Office before the shutdown, we may not be able to answer the phone immediately. For urgent enquiries, please send us an email which we will action it as soon as we can.