Constitution Review – Member Information Sessions

Friends of Heysen – Constitution Review – Member Information Session

FOHT Council has decided to review our 35 year old Constitution to modernise and refresh it to meet our current needs. Council is undertaking consultation with committees and members to help build a framework for the next 35 years.

Why?

The Constitution outlines the rules for how the Friends manages the finances, policies and priorities for our activities: walks program, trail development, office and promotion.  Council members think it is a good opportunity to revitalise how we manage the Friends and encourage newer members to become more involved.

Interested members are invited to an information session that will outline key proposals, answer questions and obtain feedback from members.

Members will need to register via the Friends Walk/Event on-line system as numbers will be capped and usual COVID requirements apply.  A draft document will be available.

Council will consider any feedback and issues raised before seeking legal advice on the provisions and any formal process.

The current Constitution requires that proposed changes be presented at a special Meeting of Members or Annual General Meeting.

Announcement of the Friends’ 34th AGM

To be held on Friday March 19th 2021

You are invited to attend the 34rd Annual General Meeting of the Friends of the Heysen Trail and Other Walking Trails Inc. The meeting will be held at 6.30 pm on Friday March 19th 2021. The venue will be the Woodville Lawn Bowling Club, Oval Avenue, Woodville.

We are seeking nominations from you, our members, for election to the Friends Council at the AGM. There are vacancies in the following positions:

  • President
  • Vice President,
  • Secretary,
  • Treasurer and
  • half of the remaining members.

Our Constitution calls for not less than four and no more than ten non office-bearing members.

You will also hear about our Association’s activities in 2020 and plans for 2021.

Come along and meet your council (they are the people who make the decisions). Find out what we intend to do to further develop, maintain and promote the use of the Heysen and other walking trails.

COVID SAFE: Members are asked to register to attend the AGM via our website walk/events program or phone the office. Numbers may need to be limited to meet space requirements as defined by SA Health at that time. Safe hygiene and social distancing will be in place.

Please note socialising after the formal meeting will not occur again this year, consequently, please don’t bring a plate.

If you are thinking of becoming more involved, please check the information and nomination form that you find in the Autumn issue of the Trailwalker, which will be issuing shortly.

AGM Agenda

  1. Apologies
  2. Acceptance of Minutes of the previous AGM held on August 28th 2020.
  3. President’s Report
  4. Financial Report
  5. Election of Returning Officer
  6. Election of Officers
    • President
    • Vice President
    • Secretary
    • Treasurer
    • Council Members
  7. Appointment of the Auditor
  8. Election of Honorary Members
  9. Other Business
  10. Close Meeting

Any member wishing to move a motion at the AGM should be aware of the Constitutional requirements:

‘Notice of any such motion proposed to be moved at a General Meeting by any member not being a member of the Council shall be signed by the proposer and seconder and shall be delivered to the Secretary at least seven days before the meeting. No motion moved by any member other than a member of the Council shall be entertained by the meeting unless notice thereof has been given as aforesaid.’

Get your Friends Calendar before the Office Closure.

Friends 2021 Calendar now in stock

The Friends 2021 Calendar is now available for pick up from the Office. If you’ve ordered a calendar for delivery by post, we have started sending them to you.

It is not too late to order copies – they are available from the on-line shop. You can also call into the Office or phone us

Office closure

If you plan on picking up your calendar or other Christmas gifts, please note that our Office will close at 2.30 pm on Friday December 11th 2020.

We are giving our volunteers a well-earned break. They will return for our Office Volunteers Information Day on Monday February 1st 2021. The Office will re-open for business the following day, Tuesday February 2nd.

Online Shop Sales

While the office is closed, our online shop will remain open for business. Over the break, shop orders will be despatched within 5 working days.

If you want to shop for last minute Christmas purchases we will process and post out any orders received by midday Wednesday December 16th, on that day.

Please note that Australia Post has advised that for delivery by Christmas (within Australia) the following timeframes will apply:
  • Send Parcel Post by Saturday 12 December 2020.
  • Send Express Post by Saturday 19 December 2020.
  • For sending letters within Australia this Christmas, Australia Post’s standard delivery timeframes apply.

Register for Walks

You can also still register for walks online during the break.

Annual General Meeting 2020- Rescheduled to Friday August 28th

The President speaks

Friends of Heysen Trail Annual General Meeting 2020- Rescheduled from March

Now that Covid 19 restrictions have eased the Friends is able to convene its postponed AGM.

  • President Report on 2019
  • Treasurer Report for 2019
  • Election of Council Members
  • Approval of Auditor for 2020/2021
  • Nomination of Honorary Members.

The meeting will be held at the usual location – The Woodville Bowling Club,
Oval Avenue, Woodville, commencing at 6.30 pm.

Members are asked to register in advance as numbers may still need to be limited to appropriate space requirements as defined by SA Health at that time.  Safe hygiene and social distancing will be in place.

Please note socialising after the formal meeting will not occur this year, consequently please don’t bring a plate.

Urgent Announcement – Postponement of Friends Annual General Meeting

In response to Covid 19 health provisions for social distancing and to avoid non-essential gatherings, the Friends Council has decided to postpone the Annual General Meeting that was scheduled on Friday 20 March 2020.

A new date will be notified when the public health situation becomes clear.

Announcements about other events will be made in the next day or so.

Announcement of the Friends’ 33rd AGM

To be held on Friday March 20th 2020

You are invited to attend the 33rd Annual General Meeting of the Friends of the Heysen Trail and Other Walking Trails Inc. The meeting will be held at 7.30 pm on Friday March 20th 2020. The venue will be the Woodville Lawn Bowling Club, Oval Avenue, Woodville.

We are seeking nominations from you, our members, for election to the Friends Council at the AGM. There are vacancies in the following positions:

  • Vice President,
  • Secretary,
  • Treasurer and
  • half of the remaining members.

Our Constitution calls for not less than four and no more than ten non office-bearing members.

Our guest speaker will be a double act this year, Paul Nicholas and Eric Felgate. They managed the restoration and renovation of many of the iconic huts along the Trail including Mayo, Marschalls and Curnows with the help of men from Uniting Communities men’s shelters. This is their story!

You will also hear about our Association’s activities in 2019 and plans for 2020.

Come along and meet your council (they are the people who make the decisions). Find out what we intend to do to further develop, maintain and promote the use of the Heysen and other walking trails.

If you are thinking of becoming more involved please check the information and nomination form that you find in the Autumn issue of the Trailwalker which will be issuing shortly.

Please bring a plate. The bar will be open for drinks. Coffee and tea will be available.

AGM Agenda

  1. Apologies
  2. Acceptance of Minutes of the previous AGM held on March 22nd 2019.
  3. President’s Report
  4. Financial Report
  5. Election of Officers
    1. Vice President
    2. Secretary
    3. Treasurer
    4. Council Members
  6.  Appointment of the Auditor
  7.  Election of Honorary Members
  8.  Other Business
  9.  Close Meeting

Any member wishing to move a motion at the AGM should be aware of the Constitutional requirements:

‘Notice of any such motion proposed to be moved at a General Meeting by any member not being a member of the Council shall be signed by the proposer and seconder and shall be delivered to the Secretary at least seven days before the meeting. No motion moved by any member other than a member of the Council shall be entertained by the meeting unless notice thereof has been given as aforesaid.’

Hearing about Reconciliation from E2E8 walker Mark Waters

We were privileged at the December meeting of Council to have the opportunity to hear a presentation about Reconciliation between Aboriginal and non-Aboriginal people from one of our members. Mark Waters completed the trail with E2E8 in August and worked within Reconciliation SA for eight years. The presentation initially arose from members of E2E8 asking questions about what Aboriginal country we cross as we walk along the trail. This led the group to decide to commence its walks with an Acknowledgement of Country. It seems awareness was growing among Friends as similar discussions had occurred during a couple of other E2E walks I joined last year. Mark took the initiative to write to the Friends about generating a broader discussion.

The Reconciliation SA website outlines the following information:

‘Reconciliation’ is about Aboriginal and non-Aboriginal Australians talking, walking and working together to overcome the reasons that there is division and inequality between Aboriginal and non-Aboriginal Australians. Reconciliation has both symbolic and practical elements. A spirit of goodwill, mutual respect and recognition of the effects of colonisation on Australia’s first people are the symbolic cornerstones of reconciliation effort.

In South Australia, an Acknowledgement of Country is a way of showing respect and awareness of Aboriginal owners of the land on which a meeting or event is being held, and of recognising the continuing connection of Aboriginal peoples to their Country. It is a demonstration of respect dedicated to the traditional custodians of the land or sea where the gathering of participants is being conducted. Government agencies and community organisations are adopting the practice of acknowledging the traditional custodians of Country at events, ceremonies, meetings and functions.

Awareness about Aboriginal history in SA and connection to country has grown since the Heysen Trail was developed 30 years ago. Council members were very interested and receptive to the discussion and felt that it was a good opportunity for the Friends to consider how we can understand more about the deep history of the areas we traverse. This is likely to be an ongoing conversation within the Friends and will also be raised at our next meeting with senior officers from the Department for Environment and Water, as owners of the trail.

Our new book Heysen Highlights includes a map identifying Aboriginal language groups along the Heysen Trail. Members are strongly encouraged to find out more and to consider showing respect through an Acknowledgement of Country at relevant times during the walk season. Council will provide further information about the Aboriginal lands that the trail traverses and a guide for appropriate words that may be used by walking groups.

Melanie Sjoberg
President, Friends of the Heysen trail

Announcement of the Friends’ AGM

To be held on Friday March 22nd 2019

The 32nd Annual General Meeting of the Friends of the Heysen Trail and Other Walking Trails Inc. will be held at 7.30 pm on Friday March 22nd 2019. The venue will be the Woodville Lawn Bowling Club, Oval Avenue, Woodville.

Nominations are sought from you, our members, for election to the Friends Council at the AGM, for positions including Vice President, Secretary, Treasurer and half the remaining members. Our Constitution calls for not less than four and no more than ten non office-bearing members.

Briony Ankor who through-walked the Heysen Trail to raise awareness and funds for narcolepsyOur guest speaker will be Briony Ankor, who, in 2018 hiked the Heysen Trail solo using this challenge to raise funds and awareness of Narcolepsy.

Hear about our Association’s activities in 2018 and plans for 2019.

Meet your council (they are the people who make the decisions) and find out what we intend to do to further develop, maintain and promote the use of the Heysen and other walking trails.

View further information about when Council meetings are held and the role of a Councilor. Download the Nomination Form for Council.

AGM Agenda

  1. Apologies
  2. Acceptance of Minutes of the previous AGM held on March 23rd 2018.
  3. President’s Report
  4. Financial Report
  5. Trail Development Report
  6. Election of Officers
    6.1 Vice President
    6.2 Treasurer
    6.3 Secretary
    6.4 Council Members
  7. Appointment of Auditor
  8. Appointment of Honorary Members
  9. Any  Other Business
  10. Close of Meeting

Any member wishing to move a motion at the AGM should be aware of the Constitutional requirements:

‘Notice of any such motion proposed to be moved at a General Meeting by any member not being a member of the Council shall be signed by the proposer and seconder and shall be delivered to the Secretary at least seven days before the meeting. No motion moved by any member other than a member of the Council shall be entertained by the meeting unless notice thereof has been given as aforesaid.’

31st AGM Friends of the Heysen Trail

 

will be held at 7.30pm on Friday, 23rd March 2018 at Thebarton Community Centre,

South Rd & Ashwin Parade, Torrensville SA 5031, Australia.

Nominations are sought from you, our members, for election to the Friends Council at the Annual General Meeting, for all positions including the Vice President, Secretary, Treasurer and half of the remaining members (our Constitution calls for not less than four and not more than ten non-office bearing members). Nomination forms available in Autumn Trailwalker and at the office.
Council meetings are currently held on the third Wednesday of each month at 5.30pm, in a room adjacent to the Friends office in Epworth House, 33 Pirie Street. Meetings usually conclude by 7.30pm.
In addition to Council, there is an opportunity for members to contribute to one of the various Committees: Walking, Trails Maintenance, Marketing and Membership (inc. Trailwalker), Office and Greening etc.

Agenda

1. Apologies

2. Acceptance of the Minutes of the previous Annual General Meeting held on 24th March 2017

3. President’s Report

4. Financial Report

5. Maintenance Report

6. Election of Officers

6.1 Vice President

6.2 Treasurer

6.3 Secretary

6.4 Council Members

7. Appointment of Auditor

8. Election of Honorary Members

9. Other Business

9.1 Setting of annual subscriptions.

9.2 Any other business.

9.3 Amendment to the Constitution.

Motion 1
That in paragraphs 12(1), 14(5) x3, 15(1) x2, Appendix 6(4), 8(4), 8(5)x2 and 8(6) to replace ‘Chairman’ with ‘Chair’ and 8(6) ‘Chairman’s’ to ‘chairs’

Motion 2
That in paragraph 7(3) and 16(3) “him” to “them” and in paragraph 8(6), 11(3), 14(3), 14(5) and in the Appendix to Constitution paragraphs 6(3), 8(3) and 8(5) “his” to “their”.

Motion 3
That in paragraph 10 remove “his or”.

Motion 4
That we change paragraph 15(1) to
“Minutes of all proceedings of General Meetings and of the Council and its committees and sub-committees shall be filed in electronic folders designated for minutes of Council, general meetings and each committee accordingly and authorised as a correct record by the Chair of that meeting or by the Chair of the next succeeding meeting.”
NB this then negates the need to change Chairman to Chair as above.

Motion 5
That we change Paragraph 15(3) to
“books containing the minutes of proceedings” to “electronic folders designated for minutes of proceedings”

Motion 6
That in Appendix to Constitution Paragraph 9 change to
“Minutes of all proceedings of General Meetings and of the Council and its committees and sub-committees shall be filed in books or electronic folders designated for minutes of Council, general meetings and each committee accordingly and authorised as a correct record by the Chair of that meeting or by the Chair of the next succeeding meeting.”

  1. Close of Meeting.

Guest Speaker Sean Benz Senior Ranger, Visitor Services.

Sean joined the Department when the State Government’s $10.4 million investment in upgrading metropolitan national parks was announced. He has since been involved in those upgrades, including the new trails and camping areas at Onkaparinga Gorge National Park, the new playground at Morialta Conservation Park and the new trails at Anstey Hill Recreation Park and will talk of The Park of the Month initiative.

The Friends elect their first female President

Our new President, Melanie Sjoberg, walking the trail.

At the Friends Annual General meeting last Friday, the Friends welcomed Melanie Sjoberg to the role of President.

Melanie is a dedicated walker and in addition brings with her a wealth of organisational and negotiation skills.  She recently retired from the position as Director in the Office for the Public Sector SA Govt.

Melanie completed walking  the Heysen Trail in August 2014 with our E2E 4 group. Since then she has continued her connection with the Friends by joining the Lavender Federation Trail walks.

Melanie has provided the following thoughts on her role:

“As I follow a long line of dedicated people, I’m conscious of the challenges but also proud to be the first woman President. I am committed to the beauty and diversity of the Heysen, hence enthusiastic about its continued prominence as an SA icon.  On that basis I’m open to any thoughts, ideas or feedback members may wish to share.”

If you wish to pass on any comments or ideas to Melanie, you can do so by sending her an email at the Friends office, heysentrail@heysentrail.asn.au.

Melanie has taken the reins from our Past President (and now Vice President) Robert Alcock. Robert also spoke at the AGM about the many memories he has of the friendship he developed and the many walks undertaken during his 6 year term. Robert’s contribution was heartily acknowledged by those in attendance.

So thank you Robert and congratulations Melanie – welcome to the position of President of the Friends of the Heysen Trail and other Walking Trails.